Executive Assistant to the Chief People Officer Job at The University of Melbourne, Parkville, MD

THdmTmI2S1JrNTN6M1BKaHJOMGtKakxzRGc9PQ==
  • The University of Melbourne
  • Parkville, MD

Job Description

Executive Assistant to the Chief People Officer

Job no: 0063883
Location: Parkville
Role type: Full-time; Continuing
Department: Office of the Provost
Salary: UOM6 – $96,459– $104,413 p.a. plus 17% super

About the Role
We are seeking an experienced Executive Assistant to provide exceptional executive and administrative support to the Chief People Officer (CPO) and Portfolio Manager within the CPO office. In this pivotal role, you will manage calendars, coordinate meetings, arrange travel, oversee financial processes, and draft key documents and communications. You will also engage with senior stakeholders across the broader CPO leadership team to help deliver on the strategic priorities of the CPO and the People team.

Your responsibilities will include:

  • Provide high-level administrative support to ensure the efficient running of the day-to-day activities for the CPO and the Portfolio Manager in the CPO office.
  • Work closely with the Portfolio Manager to coordinate project updates, delivery, and reporting to the University.
  • Develop, document, and maintain procedures and protocols for effectively managing the CPO’s email mailbox.
  • Draft email correspondence and communications bulletins on behalf of the CPO.
  • Expert calendar management, using initiative to resolve any conflicts and exercising judgment on priorities and ensuring priorities are always met and proactively considering and managing forward planning of critical events.

Who we are looking for
You are a seasoned Executive Assistant or Officer with a proven ability to support multiple senior leaders, known for your skill in managing priorities, organizing tasks, and handling emails and communications with efficiency. Exceptional written and verbal communication skills are essential to ensure all correspondence is handled efficiently, with meticulous attention to detail and accuracy.

Ideally, you will have:

  • Substantial experience in delivering a full range of high-level administrative and executive support to senior executives.
  • Demonstrated high level of self-motivation and flexibility with the ability to anticipate needs and respond to changing priorities and work both independently and as a member of a team and use initiative to resolve issues.
  • Experience in the establishment and maintenance of complex administrative systems and procedures.
  • Comprehensive knowledge of Microsoft Suite, Zoom, and other software applications.
  • Experience in processing the company’s credit card, issuing, and managing invoices.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us!
If you feel this role is right for you, please apply with the following documents:

  • Resume
  • Cover Letter outlining your interest and experience

Please ensure that you apply through the Apply Now button at the bottom of this advertisement.

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.

#J-18808-Ljbffr

Job Tags

Full time,

Similar Jobs

Kelly Services

Full-Time Video Remote Pashto Interpreter Job at Kelly Services

 ...We are hiring work-from-home interpreters to provide service for clients remotely. The suitable candidate must be fluent, speaking and reading...  ...and well-being services - Employee Portal/myKelly.com online community for all things Kelly - A fantastic team that cares... 

Sandhills OB-GYN Associates PA

PT PRN MEDICAL ASSISTANT Job at Sandhills OB-GYN Associates PA

Job Description Job Description ASSIST PHYSICAN WITH EXAMS AND PROCEDURES, VITALS, SET UP ROOMS, CLEAN INSTRUMENTS, PROCESS LABS, RETURN PATIENT CALLS, CHECK IN AND CHECK OUT MONDAY, TUESDAY AND WEDNESDAY FROM 8AM - 5PM -1 HOUR LUNCH

SeatGeek

Business Consultant Job at SeatGeek

 ...every one of their marquee contracts and bring our fan-friendly, tech-forward approach to as many venues as possible. SeatGeek business consultants play a key role in this strategy. Business consultants serve as strategic advisors to prospects and clients by directly... 

Family Promise of North/Central Palm Beach County

Cybersecurity SME (1007375) Job at Family Promise of North/Central Palm Beach County

 ...and Responsibilities Exciting opportunity supporting a Department of Homeland Security (DHS) U.S. Customs and Border Protection (CBP) environment consisting of approximately 75,000 business users using CBP approved Windows or Mac baseline operating systems (OS). The... 

Physician Affiliate Group of New York

Orthopedic Trauma Surgeon Job at Physician Affiliate Group of New York

 ...Job Description Job Description Overview Physician Affiliate Group of New York (PAGNY) is adding a Orthopedic Trauma Surgeon to the group at NYC Health + Hospitals/Kings County. Kings County Hospital operates a world-renowned Level 1 Trauma Center, one of only...