Job Description
Job Details Job Location Ottawa University - Surprise, Arizona - Surprise, AZ
Position Type Full Time
Travel Percentage Yes - Driving MVR Required
Job Category Business Financials
Description OUR UNIVERSITY Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.
Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.
JOB SUMMARY Position is responsible for collaborating with campus athletic teams, and their members, related to all facets of eligibility, compliance, and student success for OUAZ's 31 varsity athletics programs; and is responsible for ensuring the OUAZ Athletics Department adheres to NAIA and NCCAA eligibility and compliance rules. In addition, the Assistant AD for Compliance will oversee the SAAC, National and Conference Awards, game contracts in coordination with the Assistant AD for Operations and Event Management as assigned by the Director of Athletics.
ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):
- Manages and executes the eligibility certification process for all participating student-athletes including rules education and support for all members of the athletics department, FAR and Registrar.
- Enforces all rules within the NAIA, NCCAA, SAC and GSAC, working closely with all coaches and student-athletes in making sure the department is fully compliant with these rules.
- Works collaboratively with faculty and department advisors to ensure student-athletes understand degree requirements for the major as well as general education requirements and progress toward degree requirements. Collaborates with staff from Admissions, Retention, and Registrar departments to support new and continuing students.
- Advises Director of Athletics on all student-athlete experience issues.
- Develop a system and process for tracking student-athlete grades, overseeing mid-semester grade reports, create intervention plans and processes to assist the student-athlete, and communicate with the right individuals as a result of information found that requires mitigating procedures toward assisting the student athlete.
- Compile reports and communicate with coaches involving students of concern; create plans to help student stay eligible and progress toward successful completion of their degree.
- Proactively build and maintain positive and collaborative working relationships between colleagues across the campus to enhance the Athletics Department brand and to create a close working relationship between those departments.
- Collaborate with the Assistant AD for Athletics Communications to nominate individuals and teams for various awards, including, but not limited to; NAIA Scholar Athlete, GSAC Scholar-Athlete, SAC Scholar-Athlete, NAIA Scholar-Team, NAIA Team of Character, NAIA Individual Character, Cliff Hamlow Award as well as all corresponding NCCAA awards.
- Maintain knowledge of current trends in the area of student-athlete development and compliance related matters.
- Assure a working knowledge of admissions and financial aid policies and awards; provide support to both admissions and athletics staff to help bridge concerns.
- Identify department risks/concerns; discuss risk reduction options with immediate Supervisor.
- Development and oversight of Student Athlete Advisory Committee.
- Supervise event management as directed by the Director of Athletics.
- Coordinate with the Assistant AD for Operations regarding game contracts
- Potential sport oversight as assigned by the Director of Athletics.
- Other duties as assigned
STANDARD UNIVERSITY EXPECTATIONS: - Manage your staff consistent with university personnel policies. Encourage collaboration among the staff, provide regular evaluation and feedback, and facilitate developmental opportunities.
- Model and encourage collaboration among University departments assuring effective communication and operations.
- Understand the University's policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University's Code of Conduct and Ethics.
- Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
- Be mindful and supportive of the overall Mission of Ottawa University.
- Exercise Inclusivity in your daily actions accruing alignment within expectations of the University's Diversity Statement.
NOTE This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.
Qualifications REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity):
Bachelor's degree in an appropriate field of study, master's degree preferred.
REQUIRED EXPERIENCE: ( experience based on requirements in role and are consistent with business necessity)
Prior experience working within an athletic department and with compliance related duties essential.
ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification, industry specific requirements, required or preferred use of equipment, and all necessary job skills, abilities, and knowledge competencies)
Provide a list of items below: - Demonstrated supervisory skills, including the ability to provide leadership and direction, to effectively motivate, delegate, train, supervise and evaluate.
- Strong interpersonal skills and ability to work effectively with a diverse client group. Demonstrated knowledge of generally accepted professional behavior, etiquette and standards of protocol that are appropriate within a collegiate athletic setting.
- Commitment to directing the Compliance component of the Athletics mission and willingness to collaborate with other staff members to effectively handle department-wide initiatives that cross over intra-departmental boundaries (special events, campus projects, NAIA Championships, etc.).
WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting #, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions).
Provide a list of items below: - May require evening and weekend activities for certain events and meetings.
- Prolonged periods of sitting must be able to lift 5-15 pounds at times.
TRAVEL REQUIREMENTS: Yes - Travel Required
- If YES, list type and approximate percentage: Regular part of the position
- Responsible for driving students and University vehicles as part of job duties (YES/NO):
Job Tags
Full time, Contract work, Immediate start, Weekend work, Afternoon shift,