Position Summary:
The events coordinator should have a strong knowledge of special event management, provide
outstanding customer service, be an enthusiastic professional, and be able to build
relationships with internal and external customers. Must be able to anticipate project needs,
discern work priorities and meet deadlines with little supervision, and be willing to work
occasional evenings and weekends.
Key Responsibilities:
Overseeing organization of special events
Create and revised room layouts for each event
Serve as liaison with vendors on event-related matters.
Coordinate appointments and visits to see space, and scheduling of events on the
calendar.
Propose new ideas to improve the event planning and implementation process.
Aggressively gather information on each project to achieve quality event productions.
Secure financial support from individuals, foundations and corporations
Prepare and modify event contracts as requested
Supervise Support Staff with preparation of nametags, materials, notebooks, packages,
gift bags, registration lists, seating cards, etc.
Data entry and gift processing
Coordinate appointments for Executive Director
Develop and maintain ongoing relationships with major donors
Maintains schedules and calendars of In Our Own Voices events;
Develop and execute IOOV’s Nonprofit's annual fundraising plan
Enters and proofs correspondence, tabular data, reports, records, articles and other
material from rough draft and various other source data and instructions;
Answers the telephone; screens calls and callers,
Perform other tasks as delegated by Executive Director
Requirements:
BA (required), MA (a plus); significant work experience can substitute for the degree.
At least 1 year experience coordinating special events
At least 3 years’ experience with office administrative management
Ability to accomplish projects with little supervision
Fantastic customer service ethic and high expectations for quality
Excellent written and interpersonal communication skills
Ability to manage multiple projects and work assignments
Excellent interpersonal skills both in person and by phone, with high professionalism.
Excellent time- management skills
Experience using Adobe Illustrator, Photo Shop, Publisher, Access, and electronic office
systems, including e-mail, calendar administration; and familiarity with Microsoft Office.
Data Entry
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