Job Description
Qualifications: - High School Diploma minimum; job-related experience preferred
- Expert knowledge and use of computer technology and applications
- Excellent verbal and written communications skills
- Excellent interpersonal skills
- Knowledge and use of common office equipment and machines
- Such alternatives to the above qualifications as the board may find appropriate and acceptable
Reports To: Principal
Job Goal
To provide support of the school administrative functions; ensuring efficient operation of support functions; documenting and communicating information, coordinating projects and site activities; researching a variety of topics; and determining appropriate action/referral to achieve resolution.
Performance Responsibilities
- Supports assigned administrative personnel providing assistance with their administrative functions.
- Makes and receives telephone calls, takes messages, and routes calls.
- Enters all student attendance records into a computer on a daily basis.
- Responds to inquiries from students, teachers, and parents regarding attendance rules and absences.
- Compiles and submits a variety of daily, weekly, monthly, and year-end reports as required.
- Works with probation officer and police liaison officer.
- Admits late students and maintains records of their tardiness.
- Maintains all incoming statements to the school nurse regarding doctors' appointments.
- Oversees student "sign out" process and maintains records of student absence due to appointments.
- Types prepare, distributes, and files records, reports, and correspondence that are related to attendance.
- Operates standard office equipment, e.g., computer (data entry), typewriter, telephone, calculator, and copy machines and phone master.
- Prepares verification forms for teachers for one-period absences.
- Prepares computerized attendance sheets.
- Maintains regular attendance.
- Coordinates a variety of programs and/or activities (e.g., evaluation process, graduation ceremonies, classroom coverage, bell scheduling) to ensure availability of facilities, and/or equipment and delivering services in conformance with established guidelines.
- Monitors assigned site activities and/or program components (e.g., budget, timesheets, teacher and parent orientation materials) for the purpose of coordinating activities and ensuring compliance with established financial, legal, and/or administrative requirements.
- Evaluates situations involving (e.g., staff, students, parents, public) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Responds to inquiries (e.g., students, parents, vendors, and staff) to provide information and/or direction in response to requests.
- Prepares written materials (e.g., correspondence, Board Reports) to document activities and to provide written reference of information.
- Compiles data from a variety of sources (e.g., discipline, awards, budget) to comply with financial, legal and/or administrative requirements.
- Maintains documents, files, and records (confidential and non-confidential) (e.g., personnel files, payroll, key logs) to provide current reference and audit trail for compliance.
- Participates in meetings, workshops, and seminars as assigned for the purpose of conveying and/or gathering information.
- Assists other personnel as may be required to support them in the completion of their work activities.
- Other related duties as required
Specific Job Requirements
- Possess and utilize excellent team-building skills
- Accept delegated responsibilities willingly
- Demonstrate a high level of initiative in job performance
Terms of Employment: 220 days based on school location; salary and work year to be established by the Board
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Service Personnel.
York School District One is an equal opportunity employer York School District One does not discriminate on the basis of race, religion, color, handicap, sex, age, alienage or national origin as required by applicable state and federal laws. York School District One
Job Tags
Work at office, Trial period,