Job Description

Our client, an investment management firm, is seeking a Temp to Perm Receptionist/Administrative Assistant is responsible for providing reception services to ensure that all visitors and clients have a professional, warm and engaging experience from arrival to departure. The reception service will include meet and greet and provision of hospitality. It will also work to ensure the smooth day-to-day operations of the Firm by providing administrative support services as required. This role starts ASAP (as soon as we find the right person) with a 3-month temp trial period. Hours are 8:30am-5pm + limited overtime (this would be on an as-needed basis). 1 hr lunch break. Annual base salary is 65K-68K DOE, hourly pay rate while temping in-line + benefits once perm.

Responsibilities:

• Greet and assist employees, clients, and guests in a friendly and kind manner.
• Maintain a visually impeccable office: common spaces, supply inventory appearance, conference rooms, pantries, etc.
• Interface with hosts and other participants to ensure meetings are serviced as required.
• Assist with all inquiries, deliveries, FedEx, UPS, USPS, Messenger Service requests.
• Responsible for answering the call number, directing calls to appropriate parties and flow of correspondence.
• Responsible for ordering catering as needed for the provision of conference room hospitality and manage the deliveries and presentation appropriately.
• Support hosts with conference room scheduling and requests for services eg. connectivity with other global offices and other items eg. whiteboards etc.
• Manage the ordering and stocking of essential office supplies and other materials.
• Book travel and accommodation through travel management company, prepare and maintain travel itineraries and expense reimbursement requests as required in accordance with company T&E guidelines.
• Invoice coding and reconciliation for departmental expenses.
• Provide support to the Office Manager and assist in the management of the workspace, as well as periodic ad-hoc needs in other US branch locations.
• Provide ad-hoc support to office and other staff members and departments as necessary.
• Manage special projects and events as needed.
• Required Hours: 8:30am-5:00pm; may be requested to work additional hours.

Key Competencies:

• Experience working in a professional corporate environment
• Experience in departmental support
• Proficient in MS Word and Excel
• Excellent written, verbal, and listening skills, and strong interpersonal communication skills
• Can-do and positive attitude and ability to multitask
• Understand internal employees and external client's requirements and expectations
• Experience with travel booking and expense reports
• Professional demeanour, maturity, discretion, composure, and works well under pressure.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)Beacon Hill

Job Tags

Hourly pay, Permanent employment, Temporary work, Immediate start, Trial period, Flexible hours,

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