Job Description

Job Description

Job Description

The Listing and Transaction Coordinator is the operational backbone of our luxury, high-performing real estate team. This role involves managing the administrative aspects of both the listing and closing processes, maintaining communication with clients, agents, attorneys, and service providers, and ensuring every detail is executed flawlessly.

This is an in office position. Please do not apply if you are looking for a remote position as we will require to be in the office here in Winchester, MA.

$35 - $37 hourly

Listing Management:

• Coordinate all pre-listing activities, including scheduling photography, staging, inspections, and contractors.
• Prepare and manage listing documents and disclosures.
• Enter and maintain property listings in MLS and other marketing platforms.
• Ensure marketing materials (flyers, brochures, online posts) are accurate and distributed on schedule.

Transaction Coordination:

• Manage all documentation from contract to close, ensuring deadlines are met.
• Open files and coordinate communication with attorneys, lenders, co-op agents, and clients.
• Track contingency deadlines (home inspection, appraisal, financing, etc.).
• Schedule and confirm walkthroughs, closings, and other key appointments.
• Maintain transaction checklists and ensure compliance with brokerage and state regulations.

Communication & Client Service:

• Serve as the main point of contact for clients during active listings and under-contract phases.
• Provide timely updates and ensure a smooth experience for buyers and sellers.
• Resolve issues proactively and escalate as needed to agents or leadership.

• 2+ years of real estate experience (administrative or coordinator roles preferred).
• Massachusetts real estate knowledge is highly desirable.
• Strong knowledge of MLS (MLSPIN), Dotloop, and CRM systems. Sisu experience is a plus. 
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to prioritize and handle multiple deadlines.
• Friendly, professional demeanor with a client-first attitude.

We are a nationally recognized real estate group in the Greater Boston area and ranked as the #1 Keller Williams team in Massachusetts in 2022 & 2023 with over a billion dollars in residential real estate sales over the past 20 years. As a growing team, we are focused on maintaining our standards through a very selective hiring process. You will work with highly motivated and supportive coworkers who want to see you meet your goals.

We are a growth-oriented organization and provide ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career. You will join a highly professional, yet welcoming group that enjoys monthly team outings and hosts a variety of customer appreciation events to celebrate our hard work and well-earned client relationships.

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