Job Description

Job Description

Job Description: RailSpur Property Manager

About Us

Urban Villages Inc. is a mission-driven real estate development and investment company committed to creating sustainable and impactful properties. We believe in harmonizing planet with profit and delivering remarkable outcomes through innovative solutions. Our team thrives on being problem solvers and innovators, demanding rigor in all we do to deliver significant impact. As we continue to grow, we are looking for passionate individuals who share our commitment to these core principles.

RailSpur

RailSpur is a three-building mixed-use development in Seattle’s historic Pioneer Square, seamlessly integrating office, retail, restaurant, and hotel spaces across meticulously restored brick warehouses. The buildings are connected by a revitalized alleyway where the Northern Pacific Railroad once ran—now transformed into a vibrant pedestrian corridor and cultural destination. The RailSpur tenant mix includes some of the city’s most acclaimed restaurateurs and creative leaders. With nearby stadiums, art galleries, and performance venues, the neighborhood thrives as a hub of energy and activity. The RailSpur block is uniquely positioned to serve as a constantly evolving platform for events, activations, and community engagement.

Position Overview

We‘re looking for a skillful, energetic and highly organized Property Manager to oversee the daily operations, tenant relations, and overall performance of a portfolio of mixed-use commercial properties within the RailSpur project. This will include financial budgeting and oversight, data analysis, lease administration, leasing and marketing (in cooperation with commercial and residential brokers), coordination of property maintenance and upkeep, property safety and security, vendor management, personnel supervision, project management, event coordination and other tasks to ensure the effective operations of assigned properties. This position will have the responsibilities and duties listed below and will work closely with the Urban Villages Property Management team and report to the Chief Curation Officer.

Primary Responsibilities

• Create annual operating and capital improvement budgets for each property, to be reviewed and approved by asset management, and manage properties in accordance with approved budgets
• Oversee lease administration for all commercial and residential tenants, including: collection of rents, enforcing all lease terms, coordinating any necessary legal actions or third-party collections, maintaining tenant and property files, and administering tenant notices
• Establish and maintain tenant relationships with all tenants, including answering questions, addressing concerns, discussing renewal opportunities, etc., to ensure a positive tenant experience
• Inspect and maintain the physical and aesthetic aspects of each property through daily walks, and coordinate repairs and service with maintenance department
• Maintain tenant occupancy in cooperation with commercial and residential brokerage/leasing team to establish rental rates, determine marketing strategy, facilitate tours of vacant spaces, and assist in the negotiation of leases
• Support the execution of placemaking and activation strategies, including the coordination of pop-up retail and food/beverage concepts, streetscape maintenance and innovation, landscaping, signage, art curation, street closures, and events
• Maintain and reinforce property branding in collaboration with internal and external marketing and PR partnerships, and assist in implementing marketing and PR plans
• Generate property reporting, including financials and narrative updates, as required by Director of Property Management
• Coordinate accounts payable with accounting, ensuring contract compliance, timely payment and accurate coding
• Review and approve financial performance reports from accounting, explain variances and prepare forecasts
• Lead and participate in property management and other company meetings
• Oversee tenant and landlord renovation projects, and manage contractor and tenant relationships through the construction process
• Establish and/or maintain vendor relationships for property services, which may include security, janitorial, landscaping, and others
• Manage and supervise on-site staff, which may include Maintenance Technicians, Assistant Property Manager, Administrators, Leasing Agents, Concierge and/or others
• Administer Emergency Action Plans for all properties
• Other tasks as necessary to support the property management function and Urban Villages’ corporate goals

Position Requirements

• 5+ years of experience in commercial property management in Seattle
• Washington Real Estate Broker’s License and commercial leasing experience preferred
• Experience with MRI, Yardi, Entrata or other property management software
• Experience and knowledge of commercial property accounting, financial statements, and demonstrated ability to create investor and lender reports
• Experience creating annual property budgets
• Experience as landlord agent for commercial tenant improvement projects
• Experience with property budgeting, marketing, events, and placemaking
• Demonstrated ability to effectively manage a support team and work collaboratively with other team members
• Excellent oral and written communication skills, with ability to professionally communicate with diverse populations; polished interpersonal skills
• Self-motivated with “ownership thinking” applied to decision making
• Comfortable with property management software and Microsoft Office/Google Workspace
• Ability to effectively present information to prospective or current tenants, investors, and other professional partners and vendors
• Absolute discreteness in receiving and handling sensitive information

Compensation & Benefits

Compensation for this role includes a base annual salary of $100,000-115,000. As a Manager level position, the role is eligible for an annual bonus based on performance. Benefits will include the following:

• Medical, dental, vision, life insurance
• Short-term and long-term disability
• 401k retirement plan
• Paid holidays
• Flexible time off

Equal Opportunity Employer

Denver-based Urban Villages is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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