Job Description

We are seeking a Logistics & Inventory Coordinator to manage receiving, inventory control and international/domestic shipping while gaining hands-on experience in procurement functions, such as quoting, purchasing, and sourcing. This role will ensure the efficient movement of materials, maintain accurate inventory records and coordinate shipments while developing a deeper understanding of supplier management and procurement strategies. The ideal candidate will have strong warehouse experience, along with inventory management and material handling while demonstrating a strong interest in learning procurement functions to expand their role over time.

Essential Duties:

• Oversee the receipt, inspection and verification of incoming shipments, ensuring accuracy and compliance with purchase orders.

• Maintain inventory records, tracking stock levels, issuing materials and ensuring proper storage and organization.

• Conduct regular inventory audits and cycle counts to identify discrepancies and maintain optimal stock levels.

• Operate overhead cranes and forklifts to safely move materials within the warehouse and facility. • Manage domestic and international shipments, ensuring compliance with customs regulations, proper packaging and documentation.

• Work with freight forwarders, customs brokers and transportation providers to ensure timely and cost-effective delivery of goods.

• Track shipments and provide status updates to internal teams to avoid project delays.

• Prepare export/import documentation for customs clearance, ensuring regulatory compliance.

• Work alongside the procurement team to learn quoting, purchasing and sourcing functions.

• Assist in obtaining supplier quotes, comparing pricing and evaluating lead times.

• Support purchase order (PO) processing and tracking, ensuring timely fulfillment of material requests.

• Participate in supplier evaluations and vendor negotiations to understand procurement best practices.

• Identify opportunities for cost savings and supplier optimization while learning procurement strategies.

• Ensure all receiving, inventory, and logistics activities comply with internal policies, safety guidelines and industry regulations.

• Maintain accurate records of shipments, inventory transactions, purchase orders and supplier agreements.

• Support quality assurance teams in addressing material discrepancies or supplier issues.

• Work closely with HSE (Health, Safety & Environment) teams to ensure proper handling and storage of hazardous materials, if applicable.

Skills and Experience:

• Education: Associate’s or Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field preferred.

• 3+ years of experience in logistics, receiving or inventory management within manufacturing, oil & gas or industrial sectors.

• Prior experience working with international shipping, customs compliance and warehouse operations.

• Interest in learning procurement functions such as quoting, purchasing and supplier management.

• Proficiency in ERP systems, inventory management software and Microsoft Office (Excel, Word, Outlook).

• Ability to read and process purchase orders, invoices and shipping documents.

• Experience operating overhead cranes and forklifts (certification is a plus).

• Detail-oriented with strong organizational and time-management skills.

• Excellent communication and interpersonal abilities to collaborate with suppliers and internal teams.

• Ability to work independently while handling multiple logistics and procurement tasks efficiently

Intangibles sought:

• Self-motivated and eager to learn, with a strong interest in developing procurement skills.

• Adaptable and flexible, able to transition between logistics and procurement responsibilities.

• Problem-solver with initiative, able to identify opportunities for process improvements.

• Commitment to accuracy and efficiency, ensuring all shipments and inventory records are meticulously maintained.

• Team player with a collaborative mindset, willing to support procurement and supply chain operations.

Physical Demands:

• Office and warehouse-based role, requiring regular interaction with receiving docks, storage areas and shipping facilities.

• May require lifting and moving of materials up to 25 kg (55 lbs).

• Involves occasional operation of material handling equipment, such as forklifts and overhead cranes.

• Travel may be required for supplier meetings, vendor audits and logistics coordination.

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