Job Description

Job Description

Job Description

Hybrid Remote/Office Schedule - Base Salary + Bonuses + Profit Sharing!

This Jobot Job is hosted by: Andrea Ankarlo
Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.
Salary: $65,000 - $75,000 per year

A bit about us:

We are working with an internationally known law firm with 20+ locations around the world that is seeking multiple Legal Practice Assistants to join the team out of their Palo Alto, CA office!

Location: Palo Alto, CA
Schedule: Hybrid - 3 days onsite, 2 days remote
Salary range: $65k-$75k/year + bonuses & profit sharing!

Why join us?

• Comprehensive benefits package
• 401(k) + profit sharing
• Bonuses
• Hybrid schedule

Job Details

The Practice Assistant role provides legal and administrative support, and works closely with Legal Secretaries, Paralegals, and Attorneys as it relates to the workflow of the assignments and designated aspects of a case.

Primary Responsibilities:

• Interface with clients, firm resources, and vendors on attorneys’ behalf
• Create expense reports
• Manage calendars and scheduling
• Prepare engagement letters, open new matters, interface with New Business and Conflicts
• Prepare basic correspondence such as client letters and memos
• Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)
• Coordinate all aspects of internal and external meetings, depositions, mediations, etc.
• Enter, edit, release, and revise attorney time entries
• Interface with finance department and assist with billing
• Set up and maintain document workspaces and serve as file keeper for case matters
• Manage email distribution lists for teams and maintain up-to-date contact information for clients and vendors
• Maintain list of court login/passwords and keep admissions up to date
• Maintain memberships of bar associations, CLE credits and dues, etc.
• Assist with hearing and trial logistics
• Handle printing, copying, and binder creation
• Process vendor invoices
• Track deadlines for tax filings, compliance requirements, and court dates
• Assist with the preparation of tax forms, filings, and supporting documents
• Perform other related duties as assigned

Qualifications:

• Bachelor’s Degree required; Paralegal Studies or related field highly preferred.
• One or more years of related experience required; experience in a law firm supporting paralegals and/or attorneys is a plus.
• Professional, organized self-starter with the ability to interact with attorneys, staff, and clients at all levels in a fast-paced, challenging legal work environment.
• Ability to work on a computer for extended periods of time.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint).

*PLEASE SEND ANSWERS TO THE FOLLOWING APPLICATION QUESTIONS TO -administrative- assistant/1999102765?utm_source=ZipRecruiter DIRECTLY AFTER YOU APPLY*
1. How many years of experience do you have in a Legal Assistant OR Administrative Assistant role?
2. Do you have experience working in law firms? If so, what practice areas are you experienced in?
3. Do you have your Bachelors Degree?
4. Can you commute to Palo Alto, CA? This is a hybrid position.
5. What salary range are you targeting?
6. Why are you looking for a new position at this time?
7. What is your availability for a 30 minute video interview?

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

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Job Tags

Local area, Remote job,

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