Job Description
Job Description The Human Resources & Office Coordinator will support the Human Resources department in
various HR and office operations functions, including coordinating new hire orientation,
employee relations, benefits administration, training and development, compliance, and
general office management/support. This role requires a detail-oriented individual with strong
organizational and communication skills to ensure the smooth and efficient operation of the HR
department. This person will have the opportunity to gain a breadth of experience and have a bird's-eye view
of all areas in the human resources function
Key Responsibilities:
Human Resources
- Provides support for general HR functions (benefits, compensation, policies, training,
employee development, etc.). - Answers frequently asked questions from employees relative to standard HR policies,
benefits, hiring processes, etc. Refer more complex questions to appropriate senior-
level HR staff and/or management. - Assists in the development and maintenance of company policies in compliance with
regulations. - Performs customer service by responding to and resolving administrative inquiries and
questions. - Assists Sr. HR Manager with benefits administration including annual open enrollment,
new hire enrollments, terminations, and reporting. - In coordination with the HR Generalist, coordinates and improves the onboarding
process for new hires including performing benefits orientation. - Maintain organized filing systems for corporate documents, records, and reports using
HR systems. - Maintains HRIS system.
- Reviews, tracks, and documents compliance with mandatory and non-mandatory
training, continuing education - Shared responsibility with HR Generalist: Assist with IDG's internship program and
engage summer interns in employee engagement activities. - Performs additional duties as assigned by Sr. HR Manager.
- Office Operations
- Answer and direct incoming phone calls and distribute incoming HR mail.
- Shared responsibility with HR Generalist: Perform administrative duties such as
managing office supply procurement and placing orders as necessary, stocking the
kitchen, scheduling meetings, and coordinating HR events and onsite visitors. - Prepares payment summary forms for office orders for Corporate Services and CEO.
- Serves as the primary point of contact for visitors, handling inquiries and ensuring
professional communication. - Maintain the appearance and functionality of the office space, assisting in the set-up
and breakdown of occasional high-priority meetings, HR-led company events,
HR/corporate-led catering events, and social activities. - Assists with IT laptop setup for new hires.
- Liaise with vendors and service providers to maintain office operations.
- Performs additional duties as assigned by HR Sr. Manager.
Requirements Preferred Qualifications and Education:
- Bachelor's degree in human resources, business administration, or related field
preferred. - At least two years' prior experience in HR and/or administrative duties is preferred.
Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Working understanding of human resource principles, practices, and procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient in Microsoft Office Suite or similar software.
- Strong multi-tasking, follow-through, and organizational skills with the ability to pay
- close attention to detail.
- Ability to handle sensitive and confidential situations/information.
- Strong integrity skills and ability to be honest and ethical by following company policies
and procedures. - Ability to operate general office equipment.
- Excellent verbal and written communication skills.
- General knowledge of employment laws and regulations.
Job Tags
Internship, Summer internship,