Job Description

Our client, Princeton University, is seeking an Events Coordinator . The Events Coordinator will provide administrative, payroll, and purchasing support for multiple departments.

This is a full-time, on-site, temporary position to cover a maternity leave.

Schedule: Monday through Friday, 8:30am-4:30pm.

Pay rate: $30-33 an hour.

Responsibilities:

• Review, correct, and confirm time sheets for approximately 250 biweekly employees entered into PeopleSoft and Time Absence Management, making adjustments as needed.
• Assist employees with general inquiries about pay. Function as primary liaison between department and payroll on pay check issues.
• Support all facets of event coordination between trade staff and campus constituents. Serve as primary point of contact for student and small scale event support requests.
• Create and assign trade shop work orders accordingly. Coordinate with constituents on permitting and inspections, external vendor timelines, venue space availability, and layout.
• Provide detailed event costs to campus clients. Prepare labor and material costs for monthly billing. Proactively track recurring spring and fall events.
• Create, submit, and track life cycle of purchase requisitions for equipment and material purchases.
• Work with vendors and staff to ensure timely payment processing and address discrepancies.
• Provide administrative and advisory support to department safety team.
• Schedule team meetings, track attendance to ensure compliance, and update and maintain certification files for state-regulated vessels. Ensure that any violations are addressed by the appropriate parties in a timely manner.
• Assist with uniform ordering, file maintenance, inventory management, and other administrative duties as assigned.

Qualifications:

• 3 years administrative, payroll, and event support work experience required .
• 3 years purchasing experience preferred .
• Proficiency in MS Office Suite required .
• Proficiency in Concur, Maximo, and PeopleSoft preferred .
• Valid Driver’s License required .
• Ability to build and maintain strong relationships of trust with a wide array of colleagues, volunteers, and other partners.
• Ability to work both independently and collaboratively in a fast-paced, team environment.
• Ability to prioritize workload while meeting multiple requests and deadlines in a consistent and timely manner.
• Excellent interpersonal and customer relations skills.
• Excellent oral and written communication skills.

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