Job Description

Job Description

About Civica:

Critical shortages of essential generic injectable drugs are an ongoing crisis in U.S. healthcare and have reached an all-time high. Over 300 essential medications are currently reported to be in shortage, according to industry and FDA reports.

Shortages put patients at risk and waste hospital resources.

Civica is a market-based nonprofit solution created in 2018 by health systems and philanthropies for the express purpose of preventing and mitigating drug shortages. Today, nearly 60 health systems have joined Civica, representing over 1,400 hospitals and approximately one-third of all U.S. hospital beds. Civica has also supplied the U.S. Department of Veteran's Affairs, the U.S. Department of Defense and the U.S. Strategic National Stockpile with essential medicines. Civica currently supplies medicines to health system members in 49 states.

Civica's mission has expanded beyond the hospital setting to reach consumers directly through CivicaScript, which is dedicated to making quality outpatient generic medicines affordable and available. CivicaScript works with trusted manufacturing partners to develop quality generic medicines and has forged partnerships with like-minded payors, pharmacy benefit managers and pharmacies to enable significant cost savings to be passed along to their customers.

Civica's new 140,000 square foot state-of-the-art manufacturing facility in Virginia will soon produce a steady supply of more than three dozen sterile injectables, all drugs that are currently in or near shortage. The plant will also produce affordable biosimilar insulins, ensuring all Americans have access to lower cost, quality insulins, regardless of their insurance status.

The Civica Foundation is a 501(c)(3) organization that fosters philanthropic support for Civica's work to manufacture and distribute affordable medications. The Foundation's first commitment is to support Civica's efforts to bring affordable insulin to all Americans. Leaders from nearly every corner of the diabetes ecosystem are partners in this initiative.

Civica is leading a movement for patients, not profits. Because eliminating shortages and stabilizing high prices are in the best interest of patients.

Join us. Learn more at

Position Summary

The CMMS System Administrator plays a critical role in the Maintenance team by developing and leading the planning and scheduling of maintenance activities that maximize equipment operability and uptime. This position will provide leadership as part of the of Maintenance Team with focus on development of the maintenance and spare parts strategy and leading the maintenance planners. Support the maintenance team in the timely and effective execution of repairs and planned maintenance activities for utilities and production equipment. Additionally, this role is responsible for system administration of Civica's approved CMMS, based on observations and feedback from multi-departmental resources, to ensure effective preventive maintenance and calibration work.

Duties and Responsibilities:

• Develop and implement MRO parts inventory and preventative maintenance strategies to ensure effective performance and equipment compliance.
• Managing and Optimizing our Computerized Maintenance Management System (CMMS) MRO; supporting the system as the site System Administrator.
• Implement recommendations from Root Cause Failure Analysis.
• Accountable for maintaining and developing Maintenance procedures.
• Allocate Maintenance hourly workforce for execution of maintenance projects.
• Interface with the planning and execution leaders to meet maintenance objectives.
• Accountable for the development and implementation of training for salary/hourly workforce.
• Plan, supervise, direct, and engage in daily production operations and anticipate problems such that loss of work hours is minimized, and production and quality objectives are achieved.
• Scheduling preventative and demand repair, maintenance, and calibration activities.
• Communicating with multiple department personnel on daily activities and work priorities.
• Developing and planning jobs for equipment outages.
• Coordinating vendor work.
• Consolidating repair, preventative maintenance, and calibration activities to minimize downtime and maximize equipment reliability.
• Reviewing backlog maintenance work orders ahead of planned equipment outages.
• Preparing, forecasting, and explaining cost variance for maintenance work.
• Managing purchase information, invoices, and receipts following planned work.
• Auditing and retaining shop papers, job history forms, and other GMP documentation for maintenance activities.
• Establishing new vendor relationships with local suppliers/OEMs.
• Auditing and adjusting stock quantities as necessary to maintain accurate and serviceable inventory.
• Auditing and retaining shop papers, job history forms, and other GMP documentation for maintenance activities.
• Initiating and Managing Change Controls related to MRO CMMS data changes.
• Coordinating with CMMS SMEs to establish MRO priorities.
• Other duties as required.

Required Qualifications:

• Bachelor's degree and 6+ years of maintenance and/or planning experience in a biotech, pharmaceutical, industrial, or military environment.
• 5 years' experience with sterile injectables, combo-devices, or biologics.
• Start-up experience preferred.

Desired Qualifications:

• Experience in maintenance supervision/planning, reliability engineering, and/or storeroom management.
• Experience in ERP and CMMS systems.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Experience in use of IT tools to forecast and monitor key metrics, e.g., work hours and task progression.
• Project management experience.
• Knowledgeable in repair techniques for a broad application of equipment.
• Knowledgeable in safe work requirements in industrial environments.

Physical Demands and Work Environment:

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. Work performed in cleanroom and controlled environments requiring gowning and adherence to aseptic techniques. While performing the essential duties of this position, the employee is regularly required to speak or hear. The employee is frequently required to use their hands or fingers, handle, or feel objects, tools, or controls. The employee is required to stand, walk, sit, crouch, and reach with hands and arms and access areas with restricted space. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

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