BILINGUAL(Japanese speaking) Admintrative Assistant Job at CONFIDENTIAL, Cypress, CA

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  • CONFIDENTIAL
  • Cypress, CA

Job Description

Job Description

Job Description

  • MUST read, write and speak Japanese
  • Prepare necessary paperwork requested our staff and managers.
  • Schedule meetings and appointments
  • Organize and maintain expat employee personal records (create digital files and store/update in our SharePoint as well as hard copy files).
  • Update internal databases (e.g. Expat database))
  • Update Emergency Lists periodically
  • Make check requests and process invoice
  • Order and oversee office supplies and food deliveries for meetings/training
  • Retrieve company and employee data, as requested
  • Arrange staff domestic and international travel and accommodations
  • Creating various reports as requested
  • Managing incoming/outgoing mails and shipments
  • Prepare conference rooms (e.g. make reservations and check equipment) for meetings and training.
  • Plan, organize, arrange and schedule meetings and trainings in the office, off-site, and via videoconference (TEAMS)
  • Assist our department archive/record retention program
  • Answer expats’ employees’ queries as needed.
  • Distribute company materials to expat employees (e.g. brochures, announcements, mails, etc..)
  • Support/Assist our staff’s daily work (payroll, benefits, tax)
  • Provide general support for visitors

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