Job Description

Office Assistant

We are seeking a fast learning office assistant who will support our lead executive staff in the daily operations of our company.

Position Responsibilities

Serve as a backup in various departments

• Support the administrative team by assisting with travel arrangements, reports, and otherwise supporting the CEO, Agency Administrator, and management
• Read and route mail, bills, and phone calls to the appropriate person/department
• Coordinates prepare and records meetings
• Creates and manages electronic systems (i.e. phone system) and the accounts associated with that system
• Place orders and manage changes (i.e. brochures, business cards)

Qualifications

Strong experience with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.)

Excellent calendar management skills

Strong communication skills and multilingual in either Russian, Polish, Ukrainian, or nearby languages

Strong organizational skills

High attention to detail

Experience working with confidential/sensitive material in a discreet and professional manner

Ability to prioritize and manage a heavy workload

Ability to work under pressure and within tight deadlines

Flexibility and aptitude for multitasking

Excellent interpersonal, verbal, and written communication skills

Benefits

Opportunity for advancement

Medical, Dental, Vision, Life

PTO, paid holidays, and paid vacation

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