Administrative Assistant Job at Crown Exteriors, Oakdale, MN

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  • Crown Exteriors
  • Oakdale, MN

Job Description

Crown Exteriors Inc. is seeking a full-time Administrative Assistant. We believe that culture is the foundation of our success. We are more than just an exterior restoration company—we are a team driven by personal growth, professional development, and a deep passion for helping each other achieve success. If you are looking for a career where you can thrive in a supportive and energetic environment, this opportunity is for you!

 

Job Description:

The Crown Exteriors Administrative Assistant will act as a representative for the company in a fashion that is always in line with our culture. He/she will strive to meet expectations and ensure all duties are completed accurately and delivered with high quality and in a timely manner. Administrative assistant duties and responsibilities include providing exceptional customer service assistance and administrative support to ensure efficient operation of the office.

 

Role & Responsibilities:

  • Answer and direct phone calls in a polite and friendly manner, take detailed messages
  • Welcome and assist visitors to the office and create a welcoming environment
  • Provide information and reply to email, telephone, or in-person inquiries
  • Send surveys, manage and monitor the review and survey process as a whole
  • Call customers to ask for reviews and verify results
  • Assist the events coordinator with planning, inquiring, invite creation, and attendance
  • Assist recruiting with candidate screening
  • Assist sales with mailing samples and reports, scheduling inspections, and making follow-up calls to mortgage and insurance companies.
  • Receive leads from corporate marketing and enter customer info into the CRM database
  • Maintain office supplies inventory; anticipate needed supplies; order supplies; verify receipt of supplies
  • Receive, sort, and distribute incoming mail
  • Operate standard office equipment

 

Qualifications:  

  • Demonstrate professional written and verbal communication skills
  • Reflect positive energy, attitude, and approach to assignments
  • Ability to excel in a high pace multi-project environment and coordinate at a high level
  • Ability to operate independently as a self-starter
  • Demonstrate strong problem-solving, organizational skills, and the ability to handle multiple projects simultaneously
  • Demonstrate resourcefulness, discretion, and ability to anticipate needs
  • Capable of excellent time management skills and ability to multitask and prioritize work without guidance
  • Maintain accuracy and attention to detail
  • Ability to type 35 wpm minimum
  • Proficient in all Microsoft Office applications (required)
  • Experience with Lucid (recommended)

 

Compensation/Benefits:

  • Starting salary $45k – commensurate with experience
  •  Benefits:
  • 401(k)
  • Health/dental/vision insurance
  • Long Term Disability (LTD) insurance
  • Responsible Time Off (RTO)
  • Subsidized health club membership at Lifetime Fitness

 

Job Details:

  • Full-time
  • Day Shift
  • Monday to Friday

 

Education/ Experience:

  • High school diploma or equivalent; college degree (preferred)
  • Proven Administrative or assistant experience or related area (preferred)

Job Tags

Full time, Day shift, Monday to Friday,

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