Job Description

Job Description

Job Description

Job Purpose

The Accountant plays a critical role in managing financial operations across multiple projects, ensuring accuracy, compliance, and strategic insight. This position supports job costing, vendor payments, payroll coordination, and audit readiness, while collaborating closely with project managers, field teams, and administrative staff.

Duties and Responsibilities

1. Job Costing & Budget Tracking

Maintain detailed cost records for each project, including labor, materials, equipment, and subcontractor expenses

Reconcile budget vs actuals and flag variances for project managers

2. Accounts Payable & Receivable

Process vendor invoices and record receivable invoices and payments received

Support WIP (Work-in-Progress) reporting and revenue recognition

3. Compliance & Documentation

Ensure adherence to GAAP, tax regulations, and industry-specific requirements (e.g., certified payroll, retention tracking)

Maintain audit-ready records including insurance certificates, and licensing

4. Payroll & Labor Coordination

Collaborate with HR and field supervisors to verify timecards, union rates, and job allocations

Assist with payroll processing and labor cost distribution

5. Systems & Process Optimization

Utilize construction accounting software (e.g., Sage 300, QuickBooks Contractor, Procore Financials)

Recommend improvements to financial workflows and reporting tools

Organize and process payments for all vendor invoices

Record transactions in the company’s accounting system with proper GL coding

Competencies

1. Previous experience in accounting, bookkeeping, or accounts payable/receivables
2. Proficiency in Sage 300 Accounting Software (QuickBooks a plus, but not required)
3. Strong knowledge of general accounting principles and practices (GAAP)
4. Proficiency in Microsoft Word, Excel, and Outlook
5. Ability to type a minimum of 45 WPM
6. Excellent attention to detail and accuracy
7. Strong organizational and time management skills
8. Ability to work independently and meet deadlines
9. Effective written and verbal communication skills
10. Team-oriented attitude

Working Conditions

This job operates in an office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role. This position requires the ability to occasionally lift supplies up to 20 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 4:00 p.m., 40 hours per week (Subject to change). Extended hours may be required.

Travel

No travel is expected for this position.

Required Education and Experience

1. Experience with Sage 300 Accounting Software
2. Bachelor’s degree in Accounting, Finance, or related field (CPA or construction accounting certification preferred)
3. Minimum 3 years of accounting experience in construction or project-based industries
4. Proficiency in accounting and project management software
5. Strong understanding of job costing, progress billing, and compliance documentation
6. Excellent communication skills and ability to collaborate across departments

Work Authorization/Security Clearance

1. Valid driver’s license.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Incorporated in Hawaii in 1985, Structural Systems is a Hawaii Licensed “A” General Engineering Contractor, License #AC-13555. We focus and specialize in new and remedial foundation construction, commercial and residential drilling, concrete restoration, and premium railing systems. Structural Systems is recognized for our expertise in value-engineered solutions to construction problems within our areas of specialization.

Company Description

Incorporated in Hawaii in 1985, Structural Systems is a Hawaii Licensed “A” General Engineering Contractor, License #AC-13555. We focus and specialize in new and remedial foundation construction, commercial and residential drilling, concrete restoration, and premium railing systems. Structural Systems is recognized for our expertise in value-engineered solutions to construction problems within our areas of specialization.

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